Software

5 Best Painting Contractor Software to Consider in 2025

Managing a painting business and balancing multiple projects in parallel can be hard. Keeping track of estimates, schedules, and customer info can be a challenge. Without the right platforms, mistakes can happen and profits go down.

We know this struggle all too well. Most serious painting contractors face these issues. We did extensive research to bring you the 5 Best Painting Contractor Software in the market right now.

This guide will help you choose tools that make managing your painting jobs easier. Keep reading to find the right software for your painting business.

Top 5 Painting Contractor Software Options

Here are the in-depth reviews of the finest painting contractor software in the market.

Contractor+

Contractor+ is the top choice for painting contractors looking to streamline their business. The client management dashboard keeps all your projects organized, while team management tools make collaborating with your crew easy. Automated invoicing and payment options, including credit cards and eChecks, help you get paid faster. The drag-and-drop job schedule lets you plan tasks efficiently, handling multiple painting jobs without hassle.

Users love the GPS-validated time logs and mileage tracking, ensuring accurate records for every job. The tool library with Bluetooth Tool Tags helps manage your equipment, reducing loss and saving money. Contractor+ integrates smoothly with QuickBooks, simplifying your accounting. While some find the initial setup a bit time-consuming, the benefits far outweigh this minor drawback. Trusted by over 35,000 contractors and rated 4.5 stars, Contractor+ offers the features and reliability that make it the number-one choice for painting professionals.

Features

Client Management: Manage all your clients from one easy dashboard. Stay organized and keep track of every detail.
Team Management: Collaborate seamlessly with your employees. Assign tasks and monitor progress effortlessly.
Invoicing & Payments: Automate your invoices and accept credit cards or eChecks. Get paid faster without the hassle.
Job Schedule: Use a drag-and-drop calendar to plan jobs and tasks. Stay on top of your schedule with ease.
Contracts & E-Signatures: Choose from lawyer-drafted agreements or customize your own. Secure contracts are just a click away.
Time Clock: Record employee hours with GPS-validated logs. Ensure accurate time tracking for your team.
QuickBooks Sync: Sync your accounting data two ways with QuickBooks. Keep your finances up to date automatically.

Pros

Centralize client and team management on one dashboard.
Automate invoicing and accept credit card payments seamlessly.
Generate accurate estimates with three estimator options.
Easily schedule jobs and tasks using a drag-and-drop calendar.

Cons

Cost may be high for small businesses just getting started, but there is a free version that can work depending on your needs
Some users report the app has many features they don’t need and can be challenging to setup

Painting business owners who need the finest painting contractor software can choose Contractor+, it is our first choice for sure.

PaintScout

Next on the list is – PaintScout, the software that can manage your painting jobs efficiently. The touch interface makes creating estimates easy, even without the internet. Customers love the custom templates that speed up the quoting process. Sending estimates and follow-ups automatically saves a lot of time and keeps customers happy.

PaintScout stands out with its strong sales tools. The presentations help the proposals look professional and different from others. Tracking sales is simple with live stats, so you always know how your business is performing. Payments on invoices make it easy for customers to pay quickly. These features earned PaintScout the No. 2 spot in our top painting software list. It helps us run business smoothly and focus on what you do best, painting.

Features

Touch Interface: Create quotes anywhere without needing an internet connection.
Custom Templates: Use templates for quick and accurate estimates on common jobs.
Sales Tracking: View live stats to always know where your business stands.
Professional Invoices: Convert estimates into invoices and get paid faster.
Integrations: Connect with your favorite apps to work smarter and streamline tasks.

Pros

Generate accurate estimates quickly with custom templates and offline access.
Streamline sales with branded proposals and real-time tracking.
Simplify workflow by converting estimates to invoices and managing your team.
Access comprehensive resources and support to grow your painting business.

Cons

May have a learning curve for new users.
Limited customization in templates.
Integration options might not cover all apps.

HouseCall PRO

HouseCall PRO is another great tool for painting contractors. It helps you manage your jobs with easy scheduling and dispatching. You can set up new projects, organize your calendar, and notify your team quickly. For example, one painter saved hours each week by using the online booking feature, making it easier to handle more clients.

The invoicing feature is simple and fast. You can send digital invoices with one click and get paid faster. Integration with QuickBooks makes managing finances smooth. HouseCall PRO also tracks employee time and job costs, helping you see where you make the most profit. Although it has many features, some users find the setup a bit complex at first.

We picked HouseCall PRO as No. 3 because it offers strong support and valuable tools that grow your business. With over 45,000 businesses using it and high ratings, it stands out as a reliable choice. If you want to boost your painting business, HouseCall PRO is worth considering.

Features

Scheduling: Easily set up new and repeat jobs. Keep your calendar organized and inform technicians quickly.
Dispatching: Track your team in real-time. Automatically send the right technician to each job.
Invoicing: Create digital invoices with one click. Send automatic reminders and sync with QuickBooks.
Online Booking: Let customers book services online anytime. Increase bookings and improve convenience.
Customer Management: Keep all customer information in one place. Enhance service and build stronger relationships.

Pros

Efficient Scheduling: Organize all jobs easily, set up recurring tasks, and keep your calendar in check.
Smart Dispatching: Automatically send the right technician to each job, saving time and reducing errors.
Quick Invoicing: Create and send invoices with one click, and integrate seamlessly with QuickBooks.
Better Customer Management: Track customer information and interactions to improve service and satisfaction.

Cons

Can be pricey for small businesses.
Some features are difficult to learn.
Limited integrations with other software.
Some users complain about their support.

HouseCall PRO is ideal for painting contractors who need the best tools from the 5 Best Painting Contractor Software—start your free trial today.

Workiz

Workiz is a top choice for painting contractors looking to streamline their business. With its easy scheduling feature, you can quickly set up job and client profiles, ensuring you never double-book or miss an appointment. The invoicing tool helps you get paid on time by sending customized invoices and following up on overdue payments automatically. This saves you time and keeps your cash flow steady.

Managing projects that take several days is simple with Workiz’s multi-day jobs feature. You can track each step of the painting process and keep your team organized. The mobile app allows your technicians to update job status on the go, so you always know what’s happening. Plus, the automated notifications remind customers about upcoming jobs and unpaid invoices, improving communication and customer satisfaction. While Workiz offers many great tools, some users might find the initial setup a bit challenging. Overall, Workiz provides painting contractors with the tools they need to run their businesses smoothly and efficiently.

Features

Scheduling: Streamline appointments with custom job and client profiles, increasing your business’s availability and efficiency.
Invoicing: Ensure timely payments using customized invoices and automatic reminders for overdue bills, improving your cash flow.
Mobile App: Access all features on-the-go, allowing your team to work efficiently from anywhere.
Workiz Pay: Accept payments online or in the field with easy card readers, making transactions quick and hassle-free for your customers.
Genius Answering: Never miss a call with our AI-powered system, ensuring every customer inquiry is handled promptly.

Pros

Schedule jobs easily, boosting team productivity.
Receive payments faster with automated invoicing.
Manage inventory in real-time, reducing shortages.
Allow customers to book services online quickly.

Cons

Can be costly for smaller businesses.
May require time to learn all features.
Limited integration with some third-party apps.

Jobber

Jobber helps painting contractors manage their work easily. With Jobber, you can keep track of all your clients’ details in one place. Scheduling jobs is simple with real-time updates, and the mobile app lets you manage tasks on the go. Invoicing is quick using professional templates; automatic reminders ensure you get paid on time.

Customer service features make clients happy. They can book jobs online and approve quotes through the client hub. Automated text messages keep everyone informed about job updates. Custom forms and checklists help organize each project perfectly. Jobber also offers strong reporting tools and marketing options to grow your business.

While Jobber is powerful, some users find the setup a bit complex at first. However, the comprehensive help center and support team make it easier to learn. Overall, Jobber is a top choice for painting contractors looking to streamline their operations and improve customer service.

Features

Client Manager: Keep all client information in one place. Easily access details when needed.
Scheduling and Dispatching: Plan jobs in real-time. Assign tasks quickly and stay flexible.
Invoicing and Follow-ups: Create professional invoices fast. Automatically remind clients to pay.
Mobile App: Manage your business from anywhere. Use Jobber on your phone or tablet.
Online Booking: Let customers book jobs online. They choose times that work best for them.

Pros

Easily manage jobs with flexible scheduling and client tracking.
Improve customer service with online booking and automatic updates.
Streamline invoicing and access clear business reports.
Grow your business using AI tools and marketing features.

Cons

Pricing may be high for small businesses.
Limited integrations with some third-party apps.
New users might find it hard to learn initially.
Support may be lacking, as some users have reported frustration in their reviews.

How to Choose the Right Painting Contractor Software for Your Business

Choosing the right software for your painting business means looking at your needs and budget. Also, check if it works well with your tools and offers good customer support.

Assess your business needs

You assess your business needs by identifying the tools that best fit your painting business. You need software that combines scheduling, appointment booking, and accounting. Time tracking and mileage management help you stay accurate.

Using your data, you create precise painting job estimates and manage job costing effectively.

Choosing the right features improves your organization and customer service. CRM software and project management tools keep your team connected. Inventory management and financial management are important for smooth operations.

A mobile app allows your team to update work orders on the go, enhancing efficiency and client communication.

Consider your budget

Choosing the right painting contractor software means considering your budget. You look at costs versus the features you need.

Staying within budget helps you manage your painting business effectively. Next, you evaluate user-friendliness and training options.

Evaluate user-friendliness and training options

You prioritize software that is easy to use every day. A clear interface helps your team work faster and smarter. Training tools like tutorials and webinars make it simple for everyone to learn the system quickly.

You rely on customer support when you have questions or need help. Reading user reviews lets you see how others find the software’s ease and training resources. Having ongoing updates ensures the software stays reliable and meets your needs.

Check for integration with existing systems

After assessing user-friendliness and training options, you need to check for integration with existing systems. A reliable painting contractor software should connect smoothly with your current tools like CRM software and QuickBooks.

By choosing software that integrates effectively, you improve your job management and maintain better records.

Research customer support and updates

You prioritize software that offers strong customer support. When issues come up, quick help keeps your work on track. Regular updates ensure the software grows with your painting business.

This means your job management and CRM tools stay effective.

Ongoing support helps you handle new challenges and changes in the industry. With reliable customer service, you can solve problems fast and keep your projects running smoothly. Updates also improve features like mobile apps and communication tools, making your operations more efficient.

Wrapping Up

In the end, choose software that can make your painting business run smoothly. Try these tools to improve your work and keep your clients happy.

FAQs

1. What are the key features of painting contractor software?

Painting contractor software helps with job, project, and financial management. It offers estimating tools for painting job estimates and professional estimates. CRM software manages customer relationships and painting leads. The software includes job costing and work orders and integrates with QuickBooks for seamless financial tracking.

2. How does painting contractor software improve customer service?

The software provides customer support through a self-service portal and CRM (customer relationship management). It empowers painting contractors to handle customer inquiries, manage direct mail campaigns, and use SMS texting for quick communication. Additionally, social media and internet tools enhance customer interactions.

3. Can painting contractor software integrate with other tools?

Yes, it integrates with QuickBooks for financial management and Google Play or the App Store for mobile access. It supports Venmo and Apple Pay for payments. The software connects with Google Docs for document sharing and Reddit for community support. Users can download the smartphone app through the Play Store for easy access.

4. Does painting contractor software support mobile devices?

Yes, Painting Contractor Software offers a mobile app available on Android and iOS via the Google Play Store and Apple App Store. It works on smartphones and tablets, allowing contractors to manage jobs on the go. Features like SMS texting, receipt generation, and access to estimating tools are mobile-friendly. The smartphone app includes easy navigation with a back button for seamless use.

5. How does painting contractor software handle estimates and costing?

The software includes estimating tools to create accurate painting job estimates and professional estimates. It offers job costing features to track expenses and ensure project profitability. With high accuracy, contractors can provide reliable quotes and manage budgets effectively.

6. What benefits does painting contractor software offer for project management?

It streamlines work orders, job management, and project scheduling. Builder Prime and similar tools help manage multiple painting projects simultaneously. The software analyzes data for better decision-making and enhances efficiency through automation. Customer support and integration with CRM software ensure projects meet client needs.